Faculty A-Z Guide

  • Assessment

    The Office of Institutional Research & Academic Assessment (OIRA) partners with Field Groups in the development and implementation of assessment plans that encompass Institutional Learning Objectives and Student Learning Objectives specific to each major. The office collaborates with faculty in the development of direct and indirect assessment methodologies and provides technical support to Field Groups to align the annual assessment of student learning outcomes with comprehensive program reviews. OIRA also provides analytical support to committees and offices throughout Pitzer’s shared governance structure to foment a culture of evidence-informed decision-making. Email Marco Antonio Cruz, Director of Institutional Research & Academic Assessment, or stop by Avery 105 for more information.

  • Audio Visual Services (AV)

    Equipment: please give a 48-hour notice for all equipment requests. Equipment setup for sound or for film or video is available for almost any on-campus event.

    Film and Video: the AV Department has over 4,000 different titles for you to choose from the Video Library List. Visit the Audio-Visual website for a list of titles.

    AV Title Request : Contact Audio Visual at x72638 (909.607.2638) McConnell basement, or preferably by e-mail at AVhelp@pitzer.edu.Please give a two-week notice for media requests.

    Contact: Audio Visual at x72638 (909.607.2638) McConnell basement, or preferably by e-mail at AVhelp@pitzer.edu.
    Victor Milhon-Martin, Manager of Instructional Services

  • Class Cancellations

    The decision to cancel classes should be taken very seriously. The reputation of the College and the integrity of the academic program rely on every class being conducted according to the schedule. Faculty should discuss their approach to class cancellation with students well in advance, ideally at the beginning of the semester. Normally, faculty members are responsible for notifying students of the decision to cancel a class directly (e.g. via an announcement in a prior class or by e-mail). The following guidance is provided with regard to class cancellations:

    Anticipated Absence
    If you know that you will not be present for a class because you will be attending a conference or engaged in another professional activity, announce this information to your students well in advance, on the syllabus if possible. Try to arrange for a colleague to teach the class on the day(s) that you will be away or discuss alternative activities or assignments with the students and make it clear how the time will be made up. Although you may try to reschedule the class, you should assume that our students’ complex schedules may make it difficult or impossible to do this.

    Emergency Absence
    Occasionally a medical or personal emergency arises which necessitates your canceling a class at the last minute. There are many variables involved in this kind of situation: meeting time of the class (day/evening), time remaining before the class meets, class size, etc. It is your responsibility to use good judgment to make the best of this unfortunate situation. If you can notify your students individually by phone or e-mail, this is the best alternative. If your situation prevents you from doing this, you should call the Office of the Dean of Faculty at x18218 (909.621.8218) or email DoFcore@pitzer.edu and ask to have your students notified in class (be prepared to provide the time and meeting location of your class).

  • Classrooms

    Initial Classroom Assignments: Initial classroom assignments are made by the Registrar’s Office based on information submitted on the faculty course form(s). In cases of competing requests, the Registrar’s Office will consult with the Associate Dean of Faculty, who will find alternate arrangements as needed.

    Changes After Initial Assignments Have Been Made: Please contact the Registrar’s Office at Registrar@pitzer.edu if classroom changes are needed.

    Smart Classrooms: All classrooms are “smart.” For audio visual support, please contact Audio Visual Services at x72638 (909.607.2638).

    Classroom Priority Scheduling for West Hall Q116 and Q120, Broad Hall 210 and 214, and Avery 201:

    The Offices of the Dean of Faculty and the Registrar schedule classroom space. Due to the technological and pedagogical needs (i.e. high definition projectors and light-blocking window shades) of various fields, for example Intercollegiate Media Studies, Art History, and Media Studies programs, the following priority scheduling for rooms will occur.

    1. For Avery 201, Broad Hall 210, and Broad Hall 214:
      Art History and Classics courses will have priority scheduling for those classrooms, followed by Intercollegiate Media Studies. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
    2. For West Hall Q116 and Q120:
      Intercollegiate Media Studies will have priority scheduling for those classrooms, followed by Art History and Classics. Once these courses have been scheduled, the room is available for all other disciplines to schedule their courses.
  • Computing

    Help Desk
    If you have any problems with your computer, computer programs, e-mail, etc., contact Help@pitzer.edu. If you cannot access your e-mail account call Information Technology directly at x73065 (909.607.3065).

    Printing

    There are faculty printers located in the following buildings:

    • Avery Hall, 2nd floor
    • Bernard 227, 2nd floor copy room
    • Broad Center, 2nd floor
    • Broad Hall 116, 1st floor
    • Fletcher, 2nd floor copy room
    • Scott Hall 113 and Scott Hall, 2nd floor (Xerox)

    Computer Lab Reservations
    To reserve a computer classroom, click here. Click on the room you would like to reserve and fill out the request form that appears on the screen.

    Computer Loan
    Should you need assistance in purchasing a computer for research and college purposes, a computer loan is available for eligible faculty. Computer Loan Policy [PDF].

    E-mail Distribution Lists

    • Faculty@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all faculty on campus. This is an unmonitored list.
    • Staff@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all Staff members. This is a monitored list.
    • Students@pitzer.edu: This e-mail is meant to send out official Pitzer news and updates to all students on campus. This is a monitored list.
    • Student-talk@pitzer.edu: This e-mail is meant to send out more informal information to students on campus. Some examples of e-mails to this list serve include the advertisements of yard sales, things you want to give away, or things you may be looking for. This is an unmonitored list.
  • Conference Travel

    Faculty Travel to Professional Meetings
    Faculty allowances are allocated by the Dean of Faculty’s Office and routinely distributed within policy guidelines by an Assistant in the Dean’s office. Faculty may apply at any time during the academic year for funds to assist with travel to be made during the fiscal year which runs from July 1 to June 30. Funding may include one or more trips. Funding guidelines and maxima are outlined below:

    Per Diem: expenses cannot be reimbursed without ORIGINAL RECEIPTS.

    Other Expenses: transportation and accommodation expenses, as well as conference registration fees, can be covered. ORIGINAL RECEIPTS are needed for this reimbursement.

    Limits: each faculty member normally has a yearly allowance for travel to professional meetings equal to $2,000.

    Should you wish to be reimbursed for expenses before a trip takes place (airfare, lodging, or conference registration fees), you may do so without a travel report. We still require ORIGINAL RECEIPTS.

    Upon completion of travel, ORIGINAL RECEIPTS must be turned in with completed travel form to your Faculty Administrative Assistant, within 2 weeks of completion of travel.

    Travel Report Form (Excel file)

    Mileage Reimbursement Form (Excel file)

  • Course Evaluations

    All faculty are required to administer anonymous teaching evaluations in their classes at the end of each semester. Faculty may use any of the four standard forms (see below), or faculty may use an evaluation form of his or her own design. Faculty should not be present when evaluations are being completed and should arrange for a volunteer from each class to return the completed forms in a manila envelope to the Dean of Faculty’s Office. If class takes place after business hours, evaluations may be deposited in the Dean of Faculty mailbox # A104, located in Scott Hall.

    The four standard course evaluation forms can be downloaded here:

    To administer course evaluations electronically, contact Joanne Zhang, Assistant Director/I.T. User Services, at x77124 (909.607.7124) or by e-mail (Joanne_Zhang@pitzer.edu).

    Requesting Copies of Completed Course Evaluations
    To request a copy of your completed course evaluations, please send an e-mail to DoFcore@pitzer.edu. In your e-mail, indicate the course title, course number, and the semester and year the course was taught. Evaluations will be e-mailed as a PDF file.

  • Course Forms

    Course Forms are required for:

    • All new courses
    • All substantially revised courses
    • All courses not taught during the past five years

    For questions and forms, please contact the Registrar’s Office at registrar@pitzer.edu.

  • Course Funding

    Class Food
    There is $50 available per class for end-of-semester food (pizza, cookies, etc.). ORIGINAL RECEIPTS are required for reimbursement along with a roster of the students in your course.

    Class Speakers
    There is a $50 per class honorarium for an in-class speaker. For payment, a completed W-9 Form must be submitted along with an e-mail stating name of class and subject of presentation.

    Requests for payment/reimbursement should be submitted to your Faculty Administrative Assistant.

  • Course Texts

    Book Orders
    To order books you can send an e-mail to huntleytextbooks@cuc.claremont.edu with the following information:

    • Your Name and College
    • Course number
    • Number of expected students
    • Author
    • Title
    • ISBN if available

    If you have any further questions please call the bookstore directly at x 79393 (909.607.9393)

    Desk & Exam Copies
    To order desk or exam copies of course texts, you need to submit a request to the publisher. Google ” [publisher’s name] desk copy” to bring up ordering information.

    Most publishers will require the following information:

    • Author
    • Title & Edition
    • Publisher and Publication Date
    • ISBN
    • Course Title and Expected Enrollment

    Library Reserve

    In order to put books or pamphlets on reserve, you can send in a Course Reserves Materials List form with the course information, the title, author, and call number of each book you want to put on reserve. The library does require the call number as this ensures they pull the right edition. If you need the library to order a book, please include a note in your e-mail, the ISBN if available, and the loan period desired: the choices are 2 hours, 4 hours, 2 days, and 7 days.

    If you need assistance please contact Honnold-Mudd Service Desk at x18150 (909.621.8150).

    Alternatively, faculty can bring the books to the services desk and fill out a brief form giving the course information.

    The library will also put on reserve personal copies of books the library does not own if the professor is willing to do so.

    For information on library reserves please visit the Library Reserve Website.

    Electronic Reserve
    The library no longer handles electronic reserves. ERes has been replaced by the Sakai course management system, which is run by the colleges’ IT departments. At Pitzer, help using Sakai is available from the Pitzer Help Desk at: Help@pitzer.edu or x73065 (909.607.3065).

  • Duplicating Services

    The Duplicating Office is located in Bernard 111. Hours are 8:00 am-5:00pm and closed from noon-1:00pm. Office Supervisor, Lynda Casey, and Office Assistant, Brooke Atha, can be reached at x18461 (909.621.8461) or by e-mail at duplicating@pitzer.edu. Visit the Duplicating Services website for more information.

    Photocopying

    Print Jobs 20 Pages or Less
    Photocopiers are available on the second floors of Bernard Hall, Broad Center, and Fletcher Hall.
    Full time faculty are provided with an allowance of 2000 copies for duplicating single copies of class-related, professional, and research materials. Each faculty member can choose a 4-digit code they would like to use for the photocopier closest to their office. For problems with your code, contact duplicating@pitzer.edu.

    Large Jobs and Multiple Copies
    The Office of Duplicating Services provides reproduction of original copy (B&W or Color), collating and stapling of materials, binding, paper cutting, folding and inserting, and other services with advanced notice.

    To initiate a job request, a duplicating request form must be completed for record/billing purposes. The request form is available here. On the form, provide specific instructions as needed (e.g., double-sided pages, collated, number of copies, etc.).

    For further questions, e-mail duplicating@pitzer.edu.

    Books
    The form below is required for all book copy requests submitted to Duplicating. For further instructions please visit the Duplicating Services webpage.

    Copyright Infringement Release Form

    Scanning
    Full-color scanning services are available through the Office of Duplicating Services. Scanned documents and images can be placed on a CD-ROM or uploaded to a faculty member’s Sakai website with advanced notice. To initiate a job request, bring your materials to Bernard 111. For further information, contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461) or by e-mail.

    Course Packets
    In order to assure compliance with federal copyright laws, Duplicating Services does not print course packets that contain copyrighted material (see http://fairuse.stanford.edu/Copyright_and_Fair_Use_Overview/chapter7/7-a.html for information on course packets and copyright law). Huntley Bookstore will seek permissions for copyrighted materials and make your course packets available for sale to your students with advance notice. To use this service, please contact the Text Manager at x73783 (909.607.3783). To discuss other options for making copyrighted materials available to your students, please contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461).

    Please allow as much time as possible to complete all requests, particularly during peak times (e.g., start of semester, mid-semester, and finals).
    For further information, visit the Duplicating Serves web pages or contact Lynda Casey, Supervisor for Duplicating Services, at x18461 (909.621.8461) or by e-mail.

  • Emergency Procedures

    In the event of an emergency, medical or otherwise, contact Campus Safety at x72000 (909.607.2000). Dialing any other number (including 911) will direct the emergency crews to the official address on file for the College (1050 N. Mills Avenue). The delay in finding the medical emergency from this misdirection could be costly.

    The College has compiled a handbook of procedures for preparing for, dealing with, and reporting a variety of emergency situations such as medical emergencies, earthquake, fire, lockdown incidents, hazardous material spills, crime and violence, bomb threats, and utility failures.
    Evacuation Map and Emergency Procedures

  • Exams

    Exam Proctoring
    Faculty members are expected to proctor their own exams. However, if there is a faculty emergency, please check if a colleague can assist. Exceptions will be made only when standard logistics for a given exam require that multiple computer labs be used simultaneously with the instructor needing coverage in one of these spaces. Such exceptions require at least two-week advanced notice. If you anticipate requiring a proctor for this exception, please contact DoFcore@pitzer.edu.

    Final Exams and Spring Reading Days
    Final exams take place the week after classes end. In the Fall, the last day of class is a Friday. In the Spring, the last day of class is a Wednesday, and the two days following are designated Reading Days, during which no classes are normally held. For more information, see the Academic Calendar.

    Senior Finals
    In the Spring, all graduating seniors must take their finals before the Final Exam period—specifically, no earlier than the last week of classes and no later than noon on the second Reading Day (when senior grades are due).

  • Faculty Academic Resources for Students

    Tutoring in Math, Economics, Chemistry, Physics, and Psych Stats is available through the Office of the Dean of Students. For arrangements, contact any member of the respective field group. Tutoring in other areas is sometimes possible on a case-by-case basis. For further information or to recommend tutors for your class, contact Associate Dean of Students/Director of Academic Support Services at x73553 (909.607.3553).

    The Writing Center offers student writers free one-on-one conferences with experienced fellow writers trained to consult on writing assignments, application essays, and cover letters. For information and hours, visit the Writing Center website.

  • Faculty Administrative Support Team

    Carlos Alvarez and James Rodriguez
    Faculty Administrative Assistants
    Phone: Carlos – x79126 (909.607.9126); James – x72691 (909.607.2691)
    E-Mail: DoFcore@pitzer.edu

    James Rodriguez – Assigned Field Groups Carlos Alvarez – Assigned Field Groups
    Anthropology Art
    Chicano/a – Latino/a Studies Classics
    Creative Studies Economics
    English and World Literature IDAAS (Asian Amer. Studies)
    Environmental Analysis IIS
    History Keck Sciences
    IDAS (African Amer. Studies) Linguistics
    Ontario Program Mathematics
    Organizational Studies Media Studies
    Philosophy MLLC (Mod. Lang. Span. – Portug.)
    Political Studies Vaccine Institute
    Psychology
    Sociology

     

  • Faculty Handbook

    The Pitzer College Faculty Handbook is a compilation of College bylaws, the processes and structures of governance, and policies and procedures. As such, it is the core document of College governance, guiding the campus community’s decision-making on a broad range of issues.  The Faculty Handbook is located on Sakai.

  • Faculty Offices

    Voicemail Set-Up
    Requests for voice mailboxes must be submitted on a Voice Mail request form via the CUC Phone Office web page. Once the form is received and processed, activation instructions will be e-mailed to the person who submitted the request. Please contact the Phone Office at x18297 if you have any questions or visit the Website at www.cuc.claremont.edu/phone/. For any additional support regarding office phones, please contact your respective Faculty Administrative Assistant.

    Office Supplies
    Most office supplies are available in the Scott Hall Core. For assistance, call x18218 (909.621.8218), e-mail DoFcore@pitzer.edu, or stop by the Scott Hall 113.

    Ergonomics
    If you wish to have an ergonomic evaluation of your workspace, contact Kiara Canjura at x18254 (909.621.8254). She will coordinate an evaluation of your workspace with the CUC Environmental Health & Safety Specialist, Chauncey Jones.

    Facilities Work Order
    There are three ways to make a routine service request:
    1. Submit the Online Service Request Form.
    2. Call Facilities at x72226 (909.607.2226).
    3. In person at the Facilities Service Desk, McConnell Basement.
    The most efficient way to submit a work request is to use the Online Service Request Form.

  • Faculty-in-Residence Program

    The Faculty-in-Residence (FiR) Program integrates two selected faculty members and their families into the residence halls, where they live and interact with students, and implement educational, social, and cultural programs. Faculty-in-Residence normally serve a two-year term. This program is overseen by the Office of Student Affairs, which solicits applications from Pitzer faculty when openings are available. For more info, contact Melinda Herrold-Menzies, Associate Dean of Faculty.

  • Faxing

    The faculty fax number is 909.621.8481 and is located in the Faculty Support Center in Scott Hall 113. Instructions are available at the location.

  • Field Trips

    Prior to your field trip, e-mail your Faculty Administrative Assistant, Carlos Alvarez or James Rodriguez, a request, including a brief description and an itemized budget. Early requests will receive funding priority. Pitzer van rental requests can be made directly with your Faculty Administrative Assistant.

    At the beginning of the semester, please fill out the Field Trip Form. Should you plan additional field trips later in the semester, please send your requests with a minimum of 2 weeks in advance notice. Requests at the beginning of the semester will receive priority assistance.

  • Food Services

    McConnell Dining Hall
    McConnell Dining Hall is the Pitzer College’s dining hall. Three meals are served daily, Monday through Friday, and brunch and dinner are served on weekends. The dining hall is located on the main floor of McConnell Center and is open during the following times in the fall and spring semester:

    Monday-Friday

    Breakfast – 7:30-9:30 am
    Continental Breakfast – 9:30-10 am
    Lunch – 11:15 am-1:30 pm
    Dinner – 5-7 pm

    Saturday and Sunday
    Brunch – 11:30 am-12:30 pm
    Dinner – 5-6:30 pm

    Prices for Faculty: Breakfast – $6.00; Lunch – $7.75; Dinner – $9.50

    If you are planning an event you can arrange for it to be catered through Bon Appetit Dining Services at x79309 (909.607.9309) or email Elizabeth.Sepulveda@cafebonappetit.com.

    The Pit-Stop Café
    The Pit-Stop is located in Bernard Hall and serves coffee, espresso drinks, gourmet sandwiches, wraps, salads, fruit cups, juice and freshly baked pastries. There is free printing and wireless Internet access. Both cash and Claremont Cash are accepted. The Pit-Stop Café has gift cards that can be purchased in $5 increments, starting at $10. The cards can be used to purchase any food or beverage item in the café. Gift cards must be purchased with cash and can only be used at the Pit-Stop Café.
    Hours (academic year)
    Monday-Friday 8:30 am – 5 pm

    The Shake-Down Café, Gold Student Center
    The Shake-Down Café is entirely student founded and operated. All food is created from scratch using fresh Certified Organic and/or locally produced ingredients.
    Hours (academic year)
    Sunday-Thursday 6 to 11 pm

    The Grove House
    The Grove House kitchen offers a daily menu that includes a homemade lunch entree, sandwiches, bagels, fresh baked cookies, coffee, tea, and an assortment of fresh juices. The house also regularly hosts a variety of events, including poetry readings and musical performances.
    Hours (academic year)
    Weekdays from 9 a.m. – 4 p.m.
    Saturdays from 12 noon – 3 pm
    Sunday-Thursday from 7 pm – 11 pm

  • Grades

    Online Submission

    • Grades are submitted electronically using the MyCampus2 Portal.
      • Log in to the MyCampus2 Portal using the same log in you use for your computer.
      • Click on the Grade Entry tab.
      • Select the correct semester for grading.
      • Select the course for which you would like to submit or change grades.
      • Enter the grades for each student.
      • Press submit.
      • Make sure to double check that your grades were submitted properly.
      For further instructions please see the Portal Manual.

    Low Grades

    • Low Grade Notices are submitted electronically using the MyCampus2 Portal.
      • Log in to the MyCampus2 Portal using the same log in you use for your computer.
      • Click on the Low Grade Notification link on the left side of the screen and follow the instructions.
      For further instructions please see the Portal Manual.

    If you have problems logging in to your account please e-mail help@pitzer.edu or contact IT directly at 909.607.3065.

    If you are having trouble finding a class, submitting your grades, or navigating through the menus please contact the Office of the Registrar for further assistance.

  • ID Cards and Claremont Cash

    ID cards are issued at the Claremont Card Center, which is located in the South Lounge of Honnold-Mudd Library, between the south entrance and the Café.

    You may add monetary value to your ID Cards, like a prepaid debit card. This money can be used at a variety of locations on and off campus. You can make deposits online using a credit or debit card, or in person at CUC’s Connection, CMC’s Hub Store, and Pomona’s Coop Store or over the phone during business hours at (909) 607-2273 or (909) 607-3969.

    CashLogo

    On-Campus Locations that accept Claremont Cash

    ALL DINING HALLS
    Frank Dining Hall, Pomona College
    Frary Dining Hall, Pomona College
    Oldenborg Dining Hall, Pomona College
    Malott Commons, Scripps College
    Collins Dining Hall, Claremont McKenna College
    Hoch-Shanahan Dining Hall, Harvey Mudd College
    McConnell Dining Hall, Pitzer College

    CUC
    Claremont Card Center
    Honnold/Mudd Library
    Copy Center
    Huntley Bookstore
    Student Health Services

    CLAREMONT GRADUATE UNIVERSITY
    Hagelbarger’s

    CLAREMONT MCKENNA COLLEGE
    The Hub Grill
    The Hub Store

    HARVEY MUDD COLLEGE
    Hixon Court Coffee Cart
    Jay’s Place
    Select Vending Machines

    PITZER COLLEGE
    The Grove House
    The Shakedown, Gold Student Center
    The Pit-Stop Café, Bernard Hall/Scott Courtyard
    Copy Machine in Mead Library

    POMONA COLLEGE
    The Coop Fountain
    The Coop Store
    The Sagehen Café
    Select Vending Machines

    SCRIPPS COLLEGE
    The Motley
    Scripps Store

    Off-Campus Locations
    Many off-campus business in Claremont accept Claremont Cash. Look for the Claremont Cash logo at their locations.

  • Mail Center

    For a list of services provided by the Mail Center, visit their website.

    The mailroom also offers Federal Express Delivery. You must obtain permission from the Dean of Faculty’s Office for any work-related Fed Ex packages.
    If you need help opening your mail box or have lost your combination please contact the Dean of Faculty’s Office at x18218 (909.621.8218).

    Pitzer College Mail Center
    Atherton Hall 101
    Hours of Operation: M-F, 8 am-5 pm
    909.607.3827 (ext. 73827)
    mailcenter@pitzer.edu

  • Meal Passes

    Each full-time faculty member is allotted one lunch per week in the McConnell Dining Hall. The weekly lunch allotment is added to your ID card at the beginning of each semester.

    If you wish to have a meal in the McConnell Dining Hall with students who are not on the meal plan or with guest speakers/special visitors, please request meal passes from your Faculty Administrative Assistant, Carlos Alvarez or James Rodriguez.

  • Office Hours

    Students, staff, faculty, and other community members may contact the Office of the Dean of Faculty to inquire about your office hours. To submit your office hours to the Office of the Dean of Faculty please use the following link.

    Office Hours are located on the Pitzer College Faculty Directory

  • Parking/Guest Passes

    There are designated parking spots for Pitzer faculty and staff in the following locations:

    • Mills Avenue, western border of the Pitzer Campus, north of 9th
    • North parking lot of W.M. Keck Science Building
    • East Mesa parking lot, accessible from 9th, on the east border of campus.
    • Claremont McKenna parking lot, accessible from 9th, south of McConnell Center (card access only)

    If you are expecting a guest on campus, you may request a temporary parking permit. Please contact Human Resources at x79436 (909. 607.9436) for more details.

  • Paycheck Schedule

    Paychecks are distributed monthly on the 26th, and by default are sent to your mailbox on campus.

    You may choose to have paychecks sent to your home address. Human Resources also offers a direct deposit. If you have any questions about the process or to change how your paycheck is handled, please contact Hortensia Lopez at x74597 (909.607.4597).

  • Portal

    Services available via the portal include:
    • Grade Submission*
    • Low Grade Submission*
    • Class lists*
    • Advisee rosters**
    • Registration Clearance*
    • PERMission requests from students
    • When you receive a permission request you can grant the student permission from the portal, you should not respond the automated e-mail that was sent to you.

    For further instructions please see the Portal Manual.

    *Always make sure you select the current Semester when trying to access data.
    **Select Active advisee list for a list of current advisees.

  • Posters

    The Office of Communications can design posters for any college-sponsored event held on campus. Please provide them with all content in the Graphics Request Form you intend to have on the poster two weeks in advance. Once the content is confirmed by their staff, allow ten business days for the first proof.

     

  • Proctoring

    The Office of the Dean of Faculty’s Faculty Administrative Assistants will not be available to proctor. In case of an emergency you should contact your FAA to see if emergency coverage can be arranged.

    An exception will be made when an examination is taking place in two places (computer labs for example) and the instructor needs coverage for one of these. Such exceptions require at least 2 weeks advanced notice.

    For information on proctoring students in need of disability accommodations, refer to the Office of Student Affairs services here.

  • Professional Development Awards

    Watch for e-mails from the Financial & Technical Support Coordinator to faculty regarding Fellowship opportunities that are received in the Office of the Dean of Faculty.

    Early in the fall and spring semesters of each academic year, a call is put out for proposals to full-time faculty for research, curriculum development, and publication funding. The maximum award is $2,500 per academic year.

    Applications are due to the Financial & Technical Support Coordinator, Scott Hall 109, by 5:00pm on or before the deadline each semester, which are normally the first week in October and the first week in February.
    Download the Faculty Research & Awards Application cover sheet.

    For more information contact the Financial & Technical Support Coordinator at x73450 (909.607.3450).

    For Reimbursements, see the “Reimbursements, Honoraria & Invoice Payments” tab below.

  • Reimbursements, Honoraria & Invoice Payments

    Reimbursement from Research Funds
    Reimbursement from research funds require submission of ORIGINAL RECEIPTS, accompanied by an itemization of expenses and research purpose.

    Travel Reimbursement
    For travel reimbursements, please submit ORIGINAL RECEIPTS to your Faculty Administrative Assistant, Carlos Alvarez or James Rodriguez, along with a completed Travel Report Form.

    Reimbursements for Mileage
    Mileage for business purposes, including conferences, is reimbursed at $.540 per mile, not to exceed round-trip airfare. The Mileage Reimbursement Form must be completed and a Mapquest file attached as documentation.

    Reimbursement for Meals
    Reimbursement for meals must include the ORIGINAL RECEIPTS: both credit card copy and itemized copy of bill. Business purpose and names of all those present must also be included.

    Reimbursement for Events Funded Through Campus Life Committee & Teaching and Learning Committee
    Events funded through Campus Life Committee and the Teaching and Learning Committee are prepared by the Faculty Administrative Assistants (Carlos & James) and processed by the Financial & Technical Support Coordinator. Please submit your ORIGINAL RECEIPTS and all accompanying documentation, including event announcement/flyer, award forms, to the Faculty Administrative Assistants (Carlos & James) for reimbursement.

    Honoraria
    Honoraria are mailed out to guest speakers after they have visited.  For an honorarium to be processed, the person receiving it must complete and sign a W-9 form, which must be submitted to your Faculty Administrative Assistant, for class speakers and Campus Life events.

  • Room Reservations
    • Reserving Spaces
    • Guidelines for Multi-Use Spaces
      • They include:
        • Benson Auditorium
        • Broad Center Performance Space
        • McConnell Founders Room
        • McConnell Living Room
        • Pitzer Archive and Conference Center
      • For more information, please see the Room Reservation Policies.
    • Reserving Computer Labs
    • Classroom Changes
      • Please see the “Classrooms” tab.

    For questions or assistance, please contact the Faculty Administrative Assistants (Carlos Alvarez & James Rodriguez).

  • Scholar-in-Residence Program

    The Scholar-in-Residence Program provides course release from committee work and a reduced teaching load for one semester to allow a faculty member to work on his or her research. The faculty member is expected to offer a seminar-style course centered on his or her research during the semester of the award. The call for proposals is sent out to the faculty in late fall. Scholar-in-Residence positions are awarded per academic year, and as such, the program is competitive.

    For eligibility and details, log in to Sakai and view the Faculty Handbook, Section V.R.2.

  • Student Workers

    Faculty may request to hire Research Assistants, Tutors, and Graders with available funds (Field Groups and R&A).

    Hiring Work-Study Students: If you would like to hire a student for work-study, please contact your Faculty Administrative Assistant for the necessary paperwork.

    Hiring Non Work-Study Students: If you would like to hire a student who is not on work-study, they can be hired and paid from your available funds. Please contact your Faculty Administrative Assistant for the necessary paperwork.

Page last updated on November 21, 2016