In compliance with the federal Family Educational Rights and Privacy Act (FERPA) and the California Public Information Act, students at Pitzer College are assigned the following rights in regard to education records maintained by the College.
- Students have the right to inspect and review education records. Education records, which are maintained by offices throughout the College, are defined as records in any format that directly identify the student and are maintained by the various offices of the College. Some records may be administered by additional privacy laws and regulations that supersede FERPA, and, therefore, may not be available under this policy. Requests for the inspection and review of education records must be submitted direct to the custodian of the record, following policy and procedure of the office in whose custody the record is maintained.
- Students have the right to seek to amend education records. Under FERPA, grades are exempt from this provision. Students with concerns about individual grades are referred to the Dean of Faculty Office.
- Students have the right to have some control over the disclosure of information from education records. Students may request that the College restrict the release of directory information by submitting a written request to the Registrar’s Office. Such restrictions remain in effect until cancelled in writing by the student.
- In compliance with FERPA, Pitzer College has designated the following items of information as directory information: name and student user name; local and permanent address; local, cell, and permanent phone number; email address; date and place of birth; major field of study; dates of attendance; enrollment status; degrees and awards received; most recent previous institution attended; photographs; participation in officially recognized activities and sports; and the height and weight of members of athletic teams. Directory information is defined as information that would not generally be considered harmful or an invasion of privacy if released. Unless restricted by the written request of a student, the College may release directory information without the prior consent of a student. Directory information required for course or classroom participation in courses may not be withheld from faculty and students connected with the particular course. Information that is not directory information is non-directory information and, unless excepted by FERPA, requires the prior written consent of the student for release.
Further details and a full description of student records privacy is available from the Registrar’s Office and in the Office of Student Affairs.